Work One module · ✅ Approvals

Approvals – every request approved online, on time, at the right rate

Purchase, expense and other requests move online from the person who raises them to every approver – each step timed, recorded and checked by AI before money is committed.

7steps in the flow
1AI checkpoint
3linked modules
24×7AI agents on watch
See the process flowBook a demo
Process flow chart · 3D

How Approvals works in Work One

Watch the flow run step by step, or click any step. Purple steps are where AI agents check the data.

  1. ▶ StartRequest raisedRequester

    Item, quantity, rate, budget head and documents are entered on the portal or phone.

  2. ● StepAuto-routingSystem

    The request is sent to the right approvers based on amount, department and type.

  3. ◆ DecisionLevel 1 approvalDepartment head✕ Rejected → returned to requester with the reason

    Approves, asks for a change or rejects – with a comment.

  4. 🧠 AI checkAI rate & budget checkAI agent

    Compares the rate with past approvals, checks the budget balance and spots requests split to avoid a higher approver.

  5. ◆ DecisionFinal approvalManagement✕ Held → AI notes sent back for clarification

    Sees the AI notes beside the request and gives the final decision.

  6. ● StepOrder / action issuedPurchase / admin

    Purchase order or action is created straight from the approved request.

  7. ✔ ResultAudit trail savedSystem

    Who approved what, when and at which rate is stored for audits and reports.

▶ Start● Step🧠 AI check◆ Decision✔ Result
AI agents in Approvals

What the AI watches for you

Rate differencesSame item approved at different rates in different requests or departments.
Split requestsOne purchase broken into small requests to stay under an approval limit.
Budget overrunRequest would cross the budget for that head or project.
Pending too longApprovals waiting beyond the set time are escalated automatically.
Hyperlinked with🗂️ Projects💳 Vendor payments🚘 Vehicles🧠 All Work One modules
← Previous module📊 Reports & MIS All 12 modulesWork One AI ERP Next module →🎯 Targets

Want Approvals customised for your organisation?

We set up Work One around your own approval levels, people and processes.

Book a free demo →