Work One module · 🚘 Vehicles
Vehicles – bookings, trips, fuel and renewals under control
Company vehicles are booked, allotted and tracked online, with AI checking fuel and kilometres and reminding you before documents expire.
7steps in the flow
1AI checkpoint
2linked modules
24×7AI agents on watch
Process flow chart · 3D
How Vehicles works in Work One
Watch the flow run step by step, or click any step. Purple steps are where AI agents check the data.
- ▶ StartBooking requestEmployee
Date, time, place and purpose are entered.
- ◆ DecisionApproved?Manager✕ No → requester informed
Approves the trip.
- ● StepVehicle allottedTransport desk
Vehicle and driver are assigned.
- ● StepTrip loggedDriver
Start and end kilometres, fuel and expenses are recorded.
- 🧠 AI checkAI fuel & km checkAI agent
Compares fuel used with distance and flags misuse.
- ● StepService & renewalsSystem
Servicing, insurance and permits are reminded on time.
- ✔ ResultCost reportManagement
Cost per vehicle, per trip and per department.
▶ Start● Step🧠 AI check◆ Decision✔ Result
AI agents in Vehicles
What the AI watches for you
Fuel misuseFuel filled that does not match distance travelled.
Unbooked tripsKilometres run without a booking.
Expiring documentsInsurance, PUC and permits due soon.
Idle vehiclesVehicles rarely used – candidates to sell or share.
Want Vehicles customised for your organisation?
We set up Work One around your own approval levels, people and processes.