Work One module · 💳 Vendor payments
Vendor payments – every bill checked by AI before a single rupee goes out
Vendor bills are matched with orders and goods received, checked by AI for duplicates and rate differences, and paid only after approval.
7steps in the flow
2AI checkpoints
2linked modules
24×7AI agents on watch
Process flow chart · 3D
How Vendor payments works in Work One
Watch the flow run step by step, or click any step. Purple steps are where AI agents check the data.
- ▶ StartBill uploadedAccounts
Vendor bill and documents are entered or uploaded.
- ● StepMatched with orderSystem
Bill is matched with the purchase order and goods receipt.
- 🧠 AI checkAI duplicate checkAI agent
Looks for the same bill number, amount or items already paid.
- 🧠 AI checkAI rate checkAI agent
Compares rates with the order and with past purchases of the same item.
- ◆ DecisionApproved?Finance head✕ No → payment held with the reason
Sees the AI result and approves the payment.
- ● StepPayment releasedAccounts
Payment is made and the reference is recorded.
- ✔ ResultLedger updatedSystem
Vendor ledger, dashboard and reports update at once.
▶ Start● Step🧠 AI check◆ Decision✔ Result
AI agents in Vendor payments
What the AI watches for you
Duplicate billsSame bill submitted twice, even with small changes.
Rate differencesSame item billed at different rates.
Quantity mismatchBilled quantity more than received quantity.
Unusual vendorsNew or rarely used vendors with large bills.
Want Vendor payments customised for your organisation?
We set up Work One around your own approval levels, people and processes.